Advanced Studies Electives: UMass Medical Students

Proposed Educational Plan (PEP)
Prior to scheduling any Advanced Studies elective students should meet with their mentor to discuss their Proposed Educational Plan (PEP) for Advanced Studies.    

The PEP is a vehicle for students and their assigned Learning Communities Mentor to discuss the goals and objectives of the students Advanced Studies education. Section A of the PEP notes the field of medicine the student is considering.  Section B outlines the “ideal” desired schedule.  Section C lists any tentatively planned electives that the student may consider. Section D indicates Step exam dates.  A comment section is provided to communicate with your mentor. Only electives on an approved PEP (Section  B or C) will be approved by the Associate Dean of Student Affairs. Students are encouraged to discuss any elective with their Mentor if questions/concerns arise.

All Advanced Studies Students (AS) must have an approved PEP in Peoplesoft by March 1st.

Enrollment Requirements: Students MUST be registered for a minimum of nine (9) credit hours (12 weeks during clinical years) for that semester by two weeks before the start of the semester and must maintain a minimum enrollment of 9 credit hours during the semester in order to maintain active student status (be eligibility for course credit, malpractice insurance, financial aid, etc.) For additional information see “Matriculating Student Status” and “Number of Years to Complete the MD Degree” in the Student Handbook.

Elective Types
Internal Elective: An elective course offered by the University of Massachusetts Medical School or its affiliated hospitals. An array of Advanced Studies courses and their descriptions are posted on the Student Affairs Elective List website. Please review the different ways to enroll in electives below:

  • Peoplesoft Open Enrollment (POE): UMMS students can sign up for some electives directly in Peoplesoft.
  • Approval Required Electives: UMMS students must contact the rotation coordinator to confirm availability and sign up.
  • EVOS Scheduled Electives: All 4th year required courses plus a few popular electives are scheduled in EVOS. UMMS students must indicate their preferences for these in EVOS as outlined in email.

External Elective: UMMS students are encouraged to apply for Advanced Studies electives at any of the AAMC accredited schools or teaching hospitals. External electives are elective courses given at institutions other than the UMass Medical School or its affiliated hospitals. Students can apply for external elective through the AAMC’s online Visiting Student Application Services (VSAS) or by paper application through the Extramural Electives Compendium (EEC).

  • The Visiting Student Application Service (VSAS) is an online AAMC application designed to make it easier for medical students to apply for senior electives at U.S. medical schools and teaching hospitals. Please visit the Host Institution link for a current list of participating U.S, medical schools and hospitals. 
  • Extramural Electives Compendium (EEC): If you are not applying to any of the VSAS participating medical schools and/or teaching hospitals, please use the AAMC’s Extramural Electives Compendium (EEC) to search for additional visiting student application information. The online ECC can be found here.
International Electives: For more information on International Electives, students should contact their elective advisor. Additional information can also be found here.

Additional electives may be taken with or without credit provided that the status is indicated prior to the start of the elective. Students who desire to take an elective for credit will have preference over students desiring the elective for non-credit.

Internal Evaluations: For all electives on a student’s schedule within the UMass system: The Registrar’s Office will automatically send an evaluation form (electronically) to the Elective Coordinator for completion.  The evaluation will be emailed midway through the elective.

External Evaluations: For all electives on a students schedule outside the UMass system (External Electives): The Registrar’s Office will email an evaluation form to the student.  It is the student’s responsibility to give this Evaluation Form to the elective coordinator for completion.

International Evaluations: For all international electives, students receive an evaluation form electronically from the Office of the Registrar in advance of the elective. It is the responsibility of the student to give the evaluation form to the elective coordinator, and to return the completed evaluation to the UMMS Office of Undergraduate Medical Education upon their return to UMMS.