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Process for Approval of School-Sponsored UMass Chan Student Activities during COVID-19 Pandemic

Dear students,

We hope this message finds you healthy and well! The Office of Student Life (OSL) wanted to provide updated information about student organization event guidelines. These updated guidelines have been developed in light of the recent announcement about the University of Massachusetts Chan Medical School (UMass Chan) updating its COVID-19 safety protocols and are effective immediately.

 Guidelines for All Student Events:

  1. All student organizations must submit an Event Registration Form at least 2 weeks prior to any and all planned student organization events. All student organization events must be approved by OSL prior to the event taking place.
  2. It is strongly encouraged all student organization event attendees be fully vaccinated (14 days or more after one dose of Johnson and Johnson or second dose of Pfizer or Moderna mRNA vaccine).
  3. Non-UMass Chan individuals are permitted to attend on-campus student events provided they are vaccinated and registered in the SV3 visitor management system.
  4. Non-UMass Chan individuals are permitted to attend off-campus student organization events without being registered in advance or providing proof of vaccination.
  5. Food and drink are permitted at all student organization events. If a student organization wants to contract with a third-party vendor to have alcohol served at a student organization event, they must also submit the alcohol beverage form to OSL.
  6. On-campus student organization events may have an attendance equal to the maximum capacity of a space as designated by the fire marshal. 

Thank you so much for everything you have and continue to do to help keep UMass Chan safe. If you have any questions, please contact OSL at

Use of Funding:
Students should use the same funding request process as normal (this is school-specific; please consult your school’s student leadership body for this information.) Students can download the tax exemption certificate to ensure that their purchase is tax-free as the University is not able to reimburse tax.

If you have questions or concerns regarding a student activity, please contact the Office of Student Life ( for assistance.


Thank you so much for your continued flexibility. We appreciate you and your efforts to help keep UMass Chan safe!

Event Guidelines Training Module

2022-2023 Event Guidelines Training Module