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The Third Year & Beyond: Thesis Research & Thesis Research Advisory Committee Meetings

Clinical & Population Health Research program students: Please speak to your Program Director for more information.

Basic Biomedical Science students: The information outlined below is not all-inclusive. Please familiarize yourself with all of the requirements as outlined in the Student Handbook

Selection of TRAC Members

Timeline

Fall semester of year 3

Administrative Requirement

Students must initiate the TRAC Selection Form (BBS06). The form automatically circulates to all required signers after the student completes their portion. 
Preview BBS06  |  Initiate BBS06 in DocuSign

TRAC Compositition

The TRAC committee is composed of the thesis advisor and three additional members.

TRAC Membership Requirements

  • The Chair of the TRAC must be a tenured GSBS faculty member.
  • The Chair cannot be a collaborator on the student’s thesis research.
    • If the Chair becomes involved in a collaboration with the student, the Chair may remain on the TRAC but must resign as Chair and another Chair must be selected.
  • GSBS Contributing Faculty members may serve on TRACs, but may not serve as TRAC Chair. 
  • A GSBS Faculty appointment is required for service on a TRAC.
  • As a member of the TRAC, the thesis advisor may be present for the TRAC meeting. However, the presence of the thesis advisor is not a requirement.

Annual TRAC Meetings

Timeline

Fall semester year 3, and every fall thereafter

The TRAC Meeting and Assignments

The TRAC meeting is a formal, required course in the GSBS curriculum. Students must enroll each Fall semester and must complete the TRAC meeting by the end of the Fall semester. Failure to hold a meeting in the Fall semester will result in a grade of Incomplete, and failure to remediate a grade of Incomplete by the end of the academic year will result in a grade of Fail. 

Additional TRAC meetings may be held each year at the request of the TRAC or the student. 

Students are required to complete every TRAC assignment and report and any other academic communication with the GSBS administration through Blackboard (Complete instructions can be found in Blackboard). Students are required to distribute their pre-TRAC meeting summary to each member of the TRAC at least three days prior to the TRAC meeting. Students are required to distribute their post-TRAC meeting summary to the TRAC within one week of the TRAC meeting.

Format

During each meeting, the TRAC will meet separately with the advisor in the absence of the student and will also meet separately with the student in the absence of the advisor. 

If scheduling conflicts prevent the timely convening of a TRAC meeting, the meeting may proceed with one member absent. If the thesis advisor cannot attend the meeting, then the thesis advisor must prepare a written summary of the student’s progress since the last meeting and the aims for the subsequent period. The summary must be distributed to the other TRAC members in advance of the TRAC meeting. 

The presence of the TRAC Chair is required. If the Chair is unable to attend, another TRAC member must serve as Chair for the meeting or the meeting will be rescheduled.

Possible Outcomes

After the discussion has concluded and the TRAC has met separately with the student and advisor, the TRAC will determine the outcome of the meeting. The TRAC Chair will communicate the outcome to the student.

Pass: Continue with research, meet again in one year.

Pass: Continue with research, meet again in a time frame less than one year (time must be specified)

Pass: Change program to “Complete with MS in Biomedical Science”

Marginal Pass: continue with research, meet again in a specified time of less than 6 months

Marginal Pass: Change Program to “Complete with MS in Biomedical Science”

Fail: Withdraw from GSBS with no degree

Questions?

Ask Mindy Donovan
Project Coordinator
GSBS Student and Academic Affairs
508.856.5938