Here's What's New!

To ensure we continue to improve data quality and process efficiency, your Campus Administration & Finance Leadership in partnership with the President’s Office stakeholders have harmonized and cleaned the BuyWays Commodity Code structure to truly reflect what we purchase. This change will take effect on Friday, December 1, 2023, and we want to ensure that this change will be a smooth transition.

 WHY IS IT CHANGING?

Currently, campuses utilize commodity codes in different ways impacting the ability to use the resulting data for decision making. The full impact includes:

• Duplicate commodity codes.
• Manual selection of commodity codes, including punchout orders.
• Mismatches between purchased goods & services and their commodity codes.

 WHAT ARE THE BENEFITS?

• University-wide consistency in the use of commodity codes.
• Automatic linking of commodity codes for punchout orders/purchases.
• Commodity code driven account code options per requisition line.
• Reduction in commodity code and account code mismatch.
• Quality spend data available to Campus and UMPO Leaders.

 New Resource Available: Commodity & Account Code Crosswalk

Register for one or more of the training sessions listed below: 

· Thursday, November 30th at 11am

· Thursday, December 7th at 10am

· Monday, December 11th at 2pm

· Tuesday, December 12th at 10am

· Thursday, December 14th at 11am

Register for Coffee with UPST!

New Guidelines for: Corporate Travel Card, Procard and out-of-pocket expense reimbursements

Review the new guidelines for processing expense reimbursements.

Expense module questions can be directed to UPST by submitting a request through the UPST Website Request Assistance form, email upst@umassp.edu or by phone, UPST Customer Service Team 774-545-UPST (8778).

Unified Procurement Services Team (UPST)

The UPST website is now live.  The site includes important accounts payable and procurement information including policies and online request forms. Click here for Training information.

Update:

• All paper invoices should now be submitted to: invoices@umassp.edu for processing
• Invoices must inlcude the PO number

ePAF (Electronic Personnel Action Form) for funding changes

The ePAF for funding changes form is available in HR Direct.  For additional information including training materials, please access the ePAF for funding changes resources page.