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Patient Recruitment Services

Patient recruitment delays and low-retention rates are key factors in increasing development costs. To optimize both recruitment and retention, there needs to be a plan based on evidence, data, and a set of tools that will work. A data-driven approach to patient recruitment is based on data from electronic health records, patient databases containing anonymized health data, demographic and epidemiological data, historical clinical trial data and secondary data.

  • Customized Data Extraction
    The Research Informatics Core (RIC) offers custom services for study feasibility and cohort identification by extracting data directly from the Electronic Health Record (EHR) data hosted in UMass Chan Data Lake. Please contact us for more information.

  • EPIC Research Tools
    We leverage MyChart and BPA’s capabilities for efficient recruitment strategies.

    MyChart for Patient Recruitment: MyChart enables the extension of invitations to potentially eligible patients for participation in your research studies. The EPIC MyChart tool is a secure and streamlined electronic recruitment process that reaches out to prospective research participants directly through their activated MyChart accounts.
    Best Practice Advisories (BPAs): BPA's provide real-time notifications when patients meet specific eligibility criteria during encounters. These alerts promptly identify potential participants who align with your study's criteria, providing study staff with immediate notification via an automatic 'In Basket' message. This streamlined approach ensures efficient identification and recruitment of eligible participants, optimizing your study enrollment process. Please contact us for more information.

  • Disease Focused Patient Registries
    RIC can develop patient registries to collect, organize, and display healthcare information from a population defined by a particular disease, condition, or exposure. Please contact us for more information.

If you need assistance with a research project, please book a complimentary consultation with a member of our team. For more information on budgeting, please visit Funding and Budgeting Tools.