As per UMMS policy, the medical school typically does not permit school-sponsored travel for UMMS medical students traveling to locations included on the U.S. State Department's website of countries with a travel warning or travel alert, or to locations that carry a CDC warning. Therefore, students should be aware that travel may not be permitted to countries that are listed on the State Department's website, or that have warnings on the CDC website.
If a student does want to propose travel to a location that has a travel warning, then the student should first confer with their UMMS Elective Advisor (or with the UMMS faculty member who would be sponsoring or overseeing the proposed travel).
If the student and UMMS faculty member wish to proceed with proposing travel, then the student should continue with necessary paperwork including the Global Health Education Request (GHER) Form and complete the on-line Office of Global Health (OGH) travel registration for their proposed travel, so that the OGH can review the proposed travel. If the proposed travel is initially denied permission by the OGH, then the student has the option of requesting that the proposed travel be reviewed by the Travel Advisory Review Committee (TARC).
If a student does want such a review, then the student should first confer with their UMMS Elective Advisor (or with the UMMS faculty member who would be sponsoring or overseeing the proposed travel) to ensure that both the student and the UMMS Elective Advisor agree to proceed with a request for review by the TARC.
To initiate the review process, the student must contact the OUME via the on-line UMMS Travel Advisory Review Committee (TARC) Review Request. This online form will allow the opportunity for students to provide addition details about their proposed travel plans. The OUME will request a review by the Travel Advisory Review Committee (TARC) on behalf of the student.
At the time of requesting a review by the TARC, students should also make sure that they have: (1) submitted their Global Health Education Request (GHER) Form to OUME, and (2) submitted the one-page Pre-Travel Authorization to OUME. These documents provide OUME, OGH and TARC with details about the student’s proposed travel plan. The students should also provide copies of any application, program acceptance or similar material related to their proposed travel.
At the request of the OUME, the TARC will review the written information submitted by the student. UMMS faculty members who are knowledgeable about the site location may submit information, and may be contacted by the committee for consultation. Special considerations that may be reviewed by the committee include: travel warnings that are for localized areas; an established UMMS Memorandum of Understanding for the site; and compelling safety information beyond the standard requirements.
In general, the TARC will review requests within 2 working weeks of submission of written materials. A final decision will be communicated to the student and to the UMMS OUME International Medical Education Program within 2 working weeks following the review. This decision is binding, unless new federal warnings are posted or there is a similar change in safety. Students will be notified in writing, by the Office of Global Health.