Guidelines for an Effective CV

The curriculum vitae (CV) is your professional biography. In the appointment, promotion and/or tenure process, it is the main source of information about you that is provided to reviewers, both internal and external. Therefore, it is critical that your CV communicates your activities and accomplishments as clearly and effectively as possible.

UMMS has developed a standard CV template (updated October 2017): download a Word file of this template here. This template is based on the model created by the AAMC, expended to align with the proposed changes in the revised Academic Personnel Policy. Download the template and enter your information, delete the instructions in italics, and save under your own file name. [Note: the CV template is formatted using tables: to make it easier to edit, select the text and add borders; when you have finished editing, select again and hide the borders before saving.]

Click here to see what changes were made in the October 2017 CV template.

The following best practices for developing your CV to facilitate the review process.

  • List all items, in reverse chronological order (most recent first), with the possible exception of publications, so that the reader can see immediately what you have done most recently.
  • Reverse chronological order is recommended for publications but either order is acceptable.
    Publications should be listed by type (peer-reviewed, books & chapters, non-peer-reviewed, non-print materials). List all authors: do not use “et al.”
  • Your professional contact information should be complete and accurate. Home address and personal contact information are optional and not necessary for use within UMMS.
  • Do not include personal information such as age (birthdate & birthplace), gender, race, religion, political affiliation, marital/parental status (partner & children), disability, or national origin. Absolutely do not include your social security number!
  • Do not include medical license or DEA numbers.
  • Do not include information that is related to your personal life, such as hobbies, sports etc.
  • You may include community service, but only if the activity involves your professional expertise.
  • Include the date the CV was last updated (on the template the date is included in the page footer on the first page—enter the date manually: do not use the automatic date feature).
  • The section headings on the template are recommendations for the most common categories in a CV. Delete sections that do not apply to you. Add appropriate headings and sections if you have activities that are not covered by the template.
  • See other recommendations and notes as indicated in italics in the template.

Remember that your CV is often the only source of information about you that is available to a reviewer who may be making a judgment on your future. Make sure that your CV presents you in the best possible light.

The information in your CV must be complete and accurate. Most of the information in a CV is public record and is easily verified: falsifying this information is a serious offense.

You should maintain a current file of your CV on your computer and back it up! Add new items as soon as they occur, so that you can provide a current copy of your CV immediately on request.

Download the updated UMMS CV template as a Word file (revised October 2017).

Download the updated UMMS Guide for CVs as a PDF file (revised October 2017).

Download an Example CV as a PDF file (revised October 2017).