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Master Sub Contracting Plan

 University of Massachusetts Medical School

 

 Outline

Definition
Goals
Policy
Sources
Program Administration
Equitable Opportunity
Reports

Definition:

Small Business hereafter is intended to include; Small Disadvantaged Business; Minority Owned Small Business, Women-Owned Small Business; HUBZone Small Business; and Veteran-Owned Small Business.

Goals:

Federal Small Business Program goals will be established and stated separately in each individual subcontracting plan. The goals will include percentages, dollars and a description of products and/or services to be obtained.

Policy:

It is the policy of the United States that small business concerns shall have the maximum practicable opportunity to participate in the performance of contracts awarded by any Federal agency.

It is the policy of the University of Massachusetts Medical School (UMMS) that small business concerns shall have the maximum practicable opportunity to participate in the performance of contracts awarded by UMMS.

Additionally, UMMS has accepted Federal Government contracts and has agreed to the provisions of the clause entitled: “Small Business Subcontracting Plan”.

Sources:

The methods UMMS uses to identify potential small business vendors, includes but is not limited to:

  • Small Business Administration (SBA)  
  • Mass.gov Operational Services Division, Supplier Diversity Office
  • Commonwealth Affirmative Market Program’s (AMP)
  • Massachusetts Higher Education Consortium (MHEC) – UMMS is a member
  • Educational and Institutional Cooperative (E & I) – UMMS is a member
  • National Minority Supplier Development Council (NMSDC)
  • New England Minority Supplier Development Council (NEMSDC) – UMMS is a member
  • Veteran’s Administration (VA)
  • The UMMS Purchasing Department’s website contains policy, procedure and contact information for any    vendor interested in working with the University -

We publicize our commitment to Small Businesses to the outside community on our internet website:   

http://www.umassmed.edu/purchasing/vendors/vendordiversityinitiative/

This website provides vendor registrations forms to encourage new vendor activity at the University. We also illustrate to the UMMS students, faculty and staff our commitment on our intranet website.

In addition, as part of our Request for Proposal, Request for Information and Request for Bid documents, we include the following statement:

“It is the policy of UMMS that Small Business concerns shall have the maximum practicable opportunity to participate in the performance of contracts awarded by UMMS. It is the goal of UMMS to provide all businesses with the maximum number of feasible opportunities to participate in procurement. UMMS is committed to developing and sustaining relationships with a diverse group of suppliers, essential for fostering healthy competition, which, in turn, enables our Purchasing Agents to obtain the very best goods and services for the University. We developed a campus-wide initiative called Small Business Vendor Purchase program to increase diversity supplier inclusion. Small Business is intended to include; Small Disadvantaged Business; Minority Owned Small Business, Women-Owned Small Business; HUBZone Small Business; and Veteran-Owned Small Business and Service-Disabled Veteran-Owned Small Business.

Subcontract Program Administration:

Name: Brian Girard
Title: Director of Purchasing, University of Massachusetts Medical School
Address: Financial Services Suite, Purchasing, 333 South St, Shrewsbury MA  01545
Telephone:  508-856-5301
Fax:   508-856-7880
E-mail: brian.girard@umassmed.edu 

 Specific Duties of the Subcontract Program Administrator are:

  • Develop and maintain bidder’s lists of Small Business.
  • Assure inclusion of Small Business concerns solicitations of products and services which they are capable of supplying.
  • Ensure proposal evaluation committees document its reason for not selecting lowest priced proposals submitted by small business concerns.
  • Conduct or arrange for Diverse training for Purchasing personnel.
  • Actively participate in events sponsored by Small Business Develop organizations
  • Maintain memberships in Small Business Development organizations.
  • Attend diversity tradeshows and events sponsored by OSD/SDO office
  • Track and report diversity spend on an annual basis or as requested

Equitable Opportunity

The following efforts will be taken to assure the small business concerns will have an equitable opportunity to compete for subcontracts

  • Contacts with Small Business trade associations
  • Contacts with Business development organizations
  • Attendance at Small Business conferences and tradeshows

Please see the Sources section of this document for additional efforts.

Our Requests for Proposals, Request for Bids and Requests for Information are posted in a public place and on our website. Many are posted in the Commonwealth of Massachusetts site called Comm-pass. The site allows us to promote bid opportunities to a much wider audience.  

Reports

The University agrees to submit such periodic reports and cooperate in any studies and surveys as may be required by the contracting agency or SBA in order to determine the extent of compliance by UMMS with is subcontracting plans.

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