UMMS Student Handbook 2012/13
SECTION EIGHT: Everyday Living
2012/13 UMass Medical School Student Handbook: first posted date: 08/27/12.
* Revisions approved after this date will be noted in RED.
Official bulletin boards are located on the First Floor of the Student Wing opposite the Student Lounge as well as near the Office of Student Affairs. A number of bulletin boards are designated to specific Student Organizations/Groups to display information and announcements pertaining to their specific group/organization.
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Location:
| First Floor, in the Medical School Lobby |
| Telephone: | 508-856-3213 |
Hours:
| Monday - Friday
8:15 a.m. - 4:00 p.m. |
URL:
| www.umassmed.edu/bookstore |
| Personnel: | Diane Silun, Manager |
UMMS Campus Store is a full-service bookstore serving the Medical School community as well as health professionals in Worcester County. The Campus Store supplies textbooks recommended for courses at the School of Medicine, Graduate School of Biomedical Science, Graduate School of Nursing and the Master of Science in Nursing Program.
The campus store features a large selection of medical reference books as well as an assortment of popular fiction and nonfiction books, medical instruments, including stethoscopes, school supplies, UMMS insignia clothing and merchandise, candy and other munchies, newspapers, greeting cards, jewelry, reading glasses and gifts. Software is available to order on our website and student and staff discounts apply for qualified customers. A textbook rental program is accessible through our website.
The campus store offers a 5% discount on most medical books to students of UMass medical schools and those in residency programs at UMass Memorial showing a valid ID when purchasing with cash or check. Students do not pay state sales tax on
textbook purchases. Special orders of books not in stock are welcomed.
The campus store accepts cash, personal checks and Mastercard, Visa and Discover. Departments may also charge merchandise with approved account numbers.
Child Care Center Program/Daycare
UMass Child Care provides care for infants, toddlers and preschool children in a safe, nurturing environment that promotes physical, social, emotional and cognitive development. There are three centers operated by Bright Horizons Family Solutions.
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Clickers
The TurningPoint Audience Response System has been adopted as the school’s standard polling system. This system is used for interactive lectures where students can participate in polling questions. Polling can be conducted as part of a PowerPoint presentation or by simply using TurningPoint AnyWhere 2.0 software installed.
The School will be lending each student a clicker to be used throughout their time here at UMass Medical School. Please note that in the event that a clicker is lost or stolen students will be responsible for its replacement at a discounted rate of $30.00.
Please be sure to read additional information at http://inside.umassmed.edu/is/acs/turningpoint.aspx.
Clickers must be returned to the Office of Student Affairs as part of the certification for graduation process.
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Cafeteria
Department:Nutrition & Food Service
Manager: David Lindstrom
Location: First Floor, Hospital
Telephone: 774-442-3842
“MENU”: From inside call Ext. 2-6368 / Outside call: 774-442-6368.
You will get a voice recording of the menu of the day.
Catering: 774-442-9377
Hours: | M-F | Breakfast | 6:30 a.m. -11:00 a.m. |
| | Lunch | 11:15 a.m. - 1:45 p.m. |
| | Grill/Deli/Coffee | 11:15 a.m. - 6:00 p.m |
| | Dinner | 4:00 p.m. - 6:00 p.m |
| | Late Night Dining | 6:00 p.m. -10:00 p.m |
Wknds &
Holidays |
Breakfast | 7:15 a.m. -10:30 a.m. |
| | Lunch | 11:15 a.m. - 1:45 p.m |
| | Snack Bar | 1:45 p.m. - 6:00 p.m. |
| | Dinner | Dinner |
Completely disposable serviceware is utilized in the cafeteria and everyone is encouraged to recycle!
During off hours, students are also invited to utilize the 24-hour vending services located on Level 1 of the Hospital near the Cafeteria with seating in the cafeteria and in the Student Lounge.
Lazare Research Building Cafe
Department: School Dining Services
Manager: Lori Johnson
Telephone: 508-856-2217
Hours: Monday- Friday 7 a.m. to 2 p.m.
Menus: Posted daily at http://inside.umassmed.edu/cafeteria/Research
The LRB Café is conveniently located on the 1st floor of the Aaron Lazare Research Building. If you are looking to relax, unwind and enjoy a great meal or refreshing beverage, come join us Monday through Friday for breakfast and lunch. Whether it’s an omelet made to order, grilled chicken or freshly prepared deli sandwich, vegetarian entrée or a specialty salad, we have the variety of food for you. UMass Med School students receive a 5% tax exemption on their meals.
Lazare Research Building Catering
Department: School Dining Services
Telephone: 508-856-2910
Personnel: Lori Johnson, Manager /Joshua Streeter,Chef
For that important meeting or gala dinner, our professional team can assist you in planning an event that is customized to your budget and occasion. We cater to all business needs from breakfasts, luncheons, ice cream socials and formal sit down meal service. The LRB Catering Department offers a wide variety of choices and delivers to all buildings on the UMass Medical School Campus.
Outtakes Cafe
Location: Ambulatory Care Center (ACC) lobby
Hours: 7:30 a.m. - 2:00 p.m.
Menu: Serving coffee, pastry, up scale sandwiches. pizza and soup.
Pavilion Cafe
Location: Hospital, Main Lobby
Hours: Monday - Friday 6:30 a.m. - 8:30 p.m.
Menu: Serving specialty coffees, soups, sandwiches and pastries.
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Location:
| H1-728 - First Floor, next to the Cafeteria |
| Telephone: | 508-856-2179 |
| FAX: | 508-856-1810 |
| URL: | http://www.umassmed.edu/deoo/index.aspx |
| Personnel: | Deborah L. Plummer, PhD, Associate Vice Chancellor
Marlene Tucker, Director
Clara Orlando, Senior Manager
Fernanda Pires Gama, Project Coordinator
Bonnie Bray, Data Support Specialist |
The The Diversity and Equal Opportunity Office (DEOO) is responsible for the oversight of the University’s affirmative action and equal opportunity policies, and for monitoring practices, procedures and programs designed to reach this goal. The DEOO works with all departments and services of the University to reasonably accommodate persons with disabilities or specific religious convictions, if such accommodations do not present an unreasonable burden for either the institution or the program of study.
Chapter 151C, Section 2B of the Massachusetts General Laws state that any student in an educational or vocational training institution, other than a religious or denominational educational or vocational training institution, who is unable, because of his/her religious beliefs, to attend classes, to participate in any examination, study or work requirement on a particular day shall be excused and shall be provided with an opportunity to make up such examination, study or work requirement which he/ she may have missed because of such absence. However, this accommodation shall not create an unreasonable burden upon the said department or school. No fees of any kind shall be charged by the institution for making available to the said student such opportunity. No adverse, prejudicial or retaliatory effects shall result to any student or employee because of his/her availing the provisions of this section.
Disabled or impaired persons who need assistance to access this information should contact the DEOO at 508-856-2179.
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| Location: | First Floor of the Medical School |
| Telephone: | Library Service Point (LSP) 508-856-6099
Inter Library Borrowing 508-856-2080
Administration 508-856-2205
|
| URL: | http://library.umassmed.edu |
Hours:
| Sunday 10:00 a.m. - 11 p.m.
Mon - Thur 7:30 a.m. - 11 p.m.
Friday 7:30 a.m. - 9 p.m.
Saturday 10:00 a.m. - 9 p.m.
Extended hours (closing at 12 midnight) are arranged prior to major exams. |
| Personnel: | Elaine Martin, DA, Library Director
Jan Sohigian, Administrative Assistant |
The Library is closed New Year’s Day, July 4th, Thanksgiving Day and the day after Thanksgiving, the day before Christmas and Christmas Day.
MISSION: Our Our mission is to provide you with the information resources you need during your medical school career, to provide information for researchers and clinicians, and to serve the health information needs of the general population in
Massachusetts. We will assist you in locating information within the Library and through other available resources, including other libraries, electronically, and over the Internet. We also offer hands-on training sessions to facilitate your skills in searching library databases.
You will often be aware of tours, training sessions, and orientations going on around you as you are working on your own research and studies. The Library at the Medical School is the largest health information resource in Central and Western Massachusetts, and is the only public academic health sciences library in the state. It is the Regional Medical Library for New England. For these reasons it is used by health care professionals, researchers, other students and health care consumers in increasing numbers.
Still, in the midst of the hustle and bustle, you will find that the Library is a good place to study and to discuss your classes and your patients; there are quiet areas and tables available for study groups; and there are computers for word processing, literature
searching, computer-assisted instruction, e-mail and Internet access. In addition, the library has nine group study rooms equipped with white boards to facilitate group work; ; five of the rooms also have large screen monitors for group viewing.
Library Card: A Library card entitles you to full borrowing privileges. Applications for cards are available at the Library Service Point.
Access to the Lamar Soutter Library Collection When Off Site: Access to electronic resources is available off campus via a proxy service. You will log on with your name and borrower’s card barcode and a password that you choose.
The Lamar Soutter Library has a Pull & Copy Service which is free of charge for medical students assigned for training and/or study at remote sites. All requests must be sent electronically via the “Interlibrary Loan/Pull and Copy Request Form” on the Library’s Web site. The Pull & Copy Service will fill only requests referencing a verifiable UMass Medical School student name. Requests will be filled through the Pull & Copy Service only for materials owned by the Lamar Soutter Library. No charges will be submitted to the medical student for this service. The Pull & Copy service is available to students on the main campus for a
fee of $13.00 per article.
Reserve Collection: Reserve materials are located at the Library Service Point. This is not a browseable area. Consult the on-line catalog for the call number or shelving information for each item you need. The staff will retrieve the materials for you. You are limited to three Reserve items at a time. Reserve items may be checked out for two hours, and can be renewed for an additional two hours if there is no waiting list. Materials may be checked out overnight 30 minutes before closing, and must be returned within one hour of the Library opening the next morning (including weekends).
Reference Collection: The Collection contains directories, statistical sources, dictionaries, and handbooks in the health sciences. It is located on the First Floor. These books, while generally non-circulating, may be checked out for two hours when permission is granted by a reference librarian or an LSP staff member. Reference librarians are available to assist you Monday through Friday.
Web Resources: The Library’s Web site hosts over 400 searchable databases, as well as over 8000 electronic text books and journals.
Internet Access: The Library’s computers connect you to the Internet. The Lamar Soutter Library Web site: library.umassmed.edu) gets you started.
E-Mail: You will receive an NT/e-mail account as you enter as a first-year student. The accounts are issued by the Information Services Division. Students may access their e-mail from the Library.
Library Computing Area: The Library supports and administers the only public student computing area on campus. Word processing, spreadsheets and computer-assisted instruction are available on the library computers. The computers are used on a first come, first served basis. There are many times during the year when every seat in this area is taken. Be considerate of your peers: when not working at the computer, log out and let the next person log on. Laptop computers are available at the LSP for use within or outside of the library (one week loan.) The Library also circulates bamboo tablets (two week loan.)
Training /Education Sessions: Classes on PubMed/MyNCBI, PowerPoint, Excel, EndNote, and RefWorks are offered regularly. Classes on Evidence Based Medicine, CINAHL, Micromedex, Web of Science, Ovid, and Google are scheduled by appointment. Schedule and self sign-up are available online via the Library’s website. Journals: The Library subscribes to more than 5300 electronic journals and maintains an active core print collection of 250 titles. Unbound, current core journals are
located on the first floor of the Library. Bound journals are located on the second and third floors. The journals are arranged alphabetically by title. They do not circulate outside the Library. Journals older than 1978 are in storage and are retrieved
once a day, Monday - Friday; request forms are available at the LSP.
Books and Audio-Visuals: Books and audio-visuals may be checked out or used in the Library. See the information sheets at the LSP for specific policies and procedures. Books are located on the First Floor, along the long-windowed wall, and are shelved according to the National Library of Medicine classification. Audio-visuals are located on the first floor. Viewing equipment is available for in-library use. The Library also circulates Kindles (two week loan.) Each is loaded with 49 titles from four categories – Medical Thrillers, History of Medicine, Humanities in Medicine, and Leadership.
Fines, Overdue or Lost Materials: Currently, overdue fines are not charged for books. Lost items are billed at the replacement cost, plus a processing fee of $50.00. Notices are sent out for overdue materials. Overdue or lost items will result in
interruption and potential loss of ALL borrowing privileges.
Photocopiers: There are two photocopiers on the first floor of the library. A debit card system is used with the copiers. The cost is .20/page with a card and .25/page with coin.
Printing: Two networked printers are located on the first floor. A debit card system is used. The cost is .20/page.
Phones: Paging phones are located on the first floor and second floor.
Study Carrels: Study carrels are available for quiet, individual study on the second and third floors of the library. See the Library website for details of the current study carrel policy.
Security System: An electronic security system is installed near the LSP exit and the rear fire exits to help prevent theft of Library materials. The gate at the LSP beeps if the system is activated.
Food & Beverages: Food and beverages are allowed in all areas of the library except the computer lab on the first floor, providing you dispose of all trash and containers and work surfaces are kept clean. Please be sure your drinks have a cover
when working at a computer.
Closing: The Library staff flashes the lights on all three floors fifteen minutes prior to closing, and again five minutes before closing. No entrance is allowed after the second flashing of lights.
Use of Other Libraries: The Lamar Soutter Library is a member of the Boston Library Consortium. Through our membership, you may make use of the other member libraries. The Boston Library Consortium includes: MIT, Wellesley College, Northeastern University, Boston College, Boston University, Tufts University, Williams College, Brandeis, Amherst College, Woods Hole Oceanographic Institute, University of Connecticut, University of New Hampshire, the Massachusetts State Library and all campuses of the University of Massachusetts and the Boston Public Library. To apply for card privileges, ask for more information at the LSP. The Countway Library, Harvard’s Medical School library, also makes its resources available to you. As a
medical student, your name appears on a listing at the main entrance of the Library. pon showing identification, you may enter the Countway Library with no fee.
InterLibrary Borrowing: You may request that the InterLibrary Borrowing staff equest materials (books, copies of book chapters and/or journal articles) from other libraries. All requests must be sent electronically via the “Interlibrary Loan/Pull and Copy Request Form” on the Library’s Web site. Generally articles are received within two days and books within one to two weeks, depending on availability. There is no charge to students for this service.
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Lockers
Locker assignments are made at the start of the first year by the Office of Student Affairs. Since the school cannot accept responsibility for the safety of their contents, it is advised that lockers be kept locked at all times. Students should contact the Office of Student Affairs if they misplace or lose their assigned locker combination.
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Location of Student Mailboxes:
| 1st Floor Medical School Lobby, Behind Elevators |
| Main Office for Postal Services: | B Level, Hospital |
| Telephone (Main Office): | 508-856-2361 |
| Personnel: | Patty Murphy, Supervisor
Susan Maurice, Mail Clerk/Student Mail |
All students registered at UMMS are issued a student mailbox with a combination lock. Delivery is made each day to the student mailboxes between 7 and 8 a.m. These boxes should be kept locked. The Postal Services Department is not responsible for lost mail when a mailbox is left open.
All incoming mail must be properly identified with the following information: University of Massachusetts Medical School, Student Name, Box Number, 55 Lake Avenue North, Worcester, Massachusetts 01655-0002.
When leaving mail for classmates, the student’s name and student mailbox number should be clearly visible on the mail. The student can tape this mail to the students mailbox that the mail is intended for. Please note that UMMS is not responsible for postage for student’s mail. There is a mailbox outside of the entrance near the Office of Student Affairs for all outgoing mail. Students should leave a forwarding address with the Postal Services Department if they expect to be away from the Medical School for any extended period of time (six weeks or longer) but not longer than 12 months.
“ JUNK MAIL”: One of the perils (or advantages) of being a medical student is the large amount of unsolicited, “free” mail that students receive in their mailboxes. Most often these companies have obtained students’ names from mailing lists purchased from the American Medical Association (AMA, 535 N. Dearborn Street, Chicago, Illinois 60610). One way to decrease the volume of this mail is for students to write to the AMA asking to have their names put on the “non promotional mailing list”. In addition, students can write individual companies asking for the same treatment.
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Medical Instrument Rentals
The Student Body Council has the following medical instruments available for loan in the Lamar Soutter Library at the Library Service Point :
- Stethoscope
- Otoscope/Ophthalmoscope
- Tuning Fork
Loan Policy:
- SOM students may borrow up to one of each item at a time (Stethoscope, Otoscope/Ophthalmoscope Set).
- Students must present their student ID with library barcode to the Library Service Point (LSP).
- Instruments must be returned to the LSP within 24-hours of check-out.
- Students are responsible for proper cleaning and care of the devices. All pieces and instructions must be kept together in the casing provided. Instruments must be cleaned before and after use. Alcohol wipes are available at the LSP.
- Any loss or damage should be reported to library staff within 24-hours of check-out. Students are responsible for the cost of any damage or replacement. Students will lose borrowing privileges until instruments are returned or replaced.
- By borrowing these items from the library, stduents are agreeing to comply with The medical instuments rental policy, and are taking responsibility for any loss/damage to the equipment.
If you have any questions, please contact Kerry Mayotte at xt. 6-2580 or Jane Fama at ext. 6-2099. Student Body Council contacts are: Rebeccae Lumsden and Emily Tsanotelis.
The Medical School has eight Mothers’ Rooms where breastfeeding mothers can go to feed their babies or pump breast milk. The rooms are located in the following places:
- University Campus: S6-100A and S6-100B - both locations are equipped with a hospital grade Medela pump; mothers must bring their own accessories. For access please call Human Resources, Diversity and Inclusion at 508-856-5260
to arrange pass-card access.. There will be sign up sheets in the room. - South Street Campus: Two private spaces located on the second floor of building 1-SHR 1-2, both spaces are equipped with a hospital grade Medela pump; mothers must bring their own accessories. Access granted via Outlook South Street Mother’s Room calendar.
- Worcester State Hospital: BB2-204, Contact Work-Life@umassmed.edu.
- Biotech IV: B4-314C, Contact Denise Maclachlan, x68773 to schedule a time.
This location is equipped with a hospital grade Medela pump; mothers must bring their own accessories. - Schrafft Building, Boston: Office 3.635- To Schedule a time, call x56200 or 617-886-8200
- MBL, Mattapan II Building: Room 2034
To Purchase Accessories for the Medela Breast Pump Contact: Carol Matthewson, Worcester, MA 01609, 508-752-9796
Carol keeps a supply of double Symphony sets. They are $40. Call Carol to arrange o pick it up. To order via the internet visit the sites below:
- Self Expressions
- Amazon
- Medela Symphony Breast Pumps
For more information about the Mothers’ Rooms, please contact Human Resources, Dversity and Inclusion at 508- 856-5260 or HumanResources@umassmed.edu.
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On Call Center (OCC)
The OCC is a ‘hoteling’ space for medical students and residents when scheduled for overnight call.
Location: A Level of the Hospital. :Walking from the Medical School towards the Hospital, take a Right into the first hallway on A Level. You will pass the Parking Office, and the Neurology Clinic
and the OCC will appear on the right immediately after Interpreter Services [located between the yellow and orange elevators].
The OCC area is equipped with a kitchenette, complete with refrigerator, toaster, microwave and eating area as well as a lounge room with comfortable furniture and television for use while on call. The OCC has wi-fi and cell phone reception, which has been tested for the major carriers. A clinical computer will be available soon.
Sleeping Rooms
• 4 multi bed rooms that can accommodate 4-8 students each
• 1 private room for students with special considerations
• 3 additional private rooms are designated for Resident use only in the OCC.
Bathrooms: There are private male / female bathrooms within the OCC.
Showers: Showers are available in the hallway by the A Level Fitness Center.
Access: Access to the OCC is through a students UMMS Student ID Badge. For additional security, each bed room door is ‘locked’ with a Code key. All students were informed of this code via email. If you’ve misplaced the code, please contact the Office of Student Affairs via email at student.affairs@ umassmed.edu and the code will be sent to you or stop by the office of Student Affairs S1-131.
Reserving a room
• Rooms area available on a first come first served basis.
• A sign in sheet is located on the front of each bed room.
• If a bed is available, sign in.
• Please be sure to change the sign on the door to reflect “Male or Female” occupants in the room for that evening.
Contacts
•For Housekeeping issues please contact the number located inside of each room.
•For administrative/logistical questions please contact Judy Holewa at 508-856-1829 or judy.holewa@umassmed.edu or the office of Student Affairs 508-856-2285.
Pagers are available to all medical students and are required for students in their clinical years. A monthly fee (paid in full for the upcoming academic year) is assessed. If a pager is lost or stolen, there is a $100 replacement fee. All student pagers are coordinated through the Office of Student Affairs. Students are responsible for all monthly pager fees until the pager is returned to the Office of Student Affairs or the replacement fee is paid in full. Pagers must be returned to the Office of Student Affairs and paid in full as part of the Certification for Graduation requirement.
Parking and Access Control
Parking and Access Control
Parking and Access Control
Parking and Access Control
Parking and Access Control
Parking and Access Control
| Location: | HA-531 - A Level of the Hospital |
| Telephone: | 505-856-3630 or 508-856-5934 |
| URL: | www.umassmed.edu/parking |
| Personnel: | Bill Tsaknopoulos, Director Auxiliary Services
Shirley A. Gould, Parking, Manager Parking Services
Jessica Rosario, Access Control Specialist
Christine Rothenburg, Access Control Specialist |
The Parking and Access Control Department is responsible for all card access on Medical School properties.
Access Access coded Identification Badges (ID’s) are prepared in the office, HA-531,and coded to allow entrance to both parking areas and doors, including student areas. These picture ID Badges must be displayed while on the campus. Parking for students is $208/academic year. The fee is $104.00 for after 5:00 p.m. only excluding garage reserved Level 1 and Clinical lot. Students may park in any unreserved parking lot. In the evenings, parking is available in reserved lots (excluding Level 1, 1st Rd. Garage and Clinical lot). A map of the parking lots is available when you register for parking or can also be found on our intranet web site (http://www.umassmed.edu/parking).
Please note: First year students are not allowed to park on campus during the dayand are encouraged to use the free shuttle service. First year students are however allowed to park on campus after 5:00 p.m. weekdays and 24 hrs. Sat., Sun., &
Holidays.
Parking tickets are issued for violations and will result in further fines if not paid as required. Non-payment may also result in failure to renew your license or register your vehicle through the Registry of Motor Vehicles and/or affect your school
registration/graduation. Appeals are made through the Parking Clerk. Forms are available at the Parking Office, the Police Station and on the UMass Intranet Parking/ Access control web site (http://www.umassmed.edu/parking).
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Photocopy machines are located in the copy room of the Library for individual usage. The Copico debit card system is used at .10/page.
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| Location: | UMass Memorial Medical Center - University Campus
Visitor/Patient Parking Garage |
| Telephone: | EMERGENCY (Police and Fire): 911 (This will ring directly to the UMass Police Dept. from all school and hospital phones).
NON Emergency: 508-856-3296 |
| URL: | http://www.umassmed.edu/publicsafety/index.aspx |
| Personnel: | John Luippold, Chief of Police |
The University of Massachusetts Police Department is responsible for all routine and emergency police and security matters at University of Massachusetts Memorial Medical Center, University Campus.
Police personnel are available 24 hours a day, 7 days a week. Services provided by the department include all aspects of law enforcement and security matters.
University of Massachusetts Police Officers patrol both inside and outside the Medical School and the Hospital and are trained to respond to a variety of situations. All police officers have completed police training at a municipal police academy approved by the Commonwealth and have the same police powers as a city or town police officer. Should emergency police or fire assistance be needed, students should call 911 (This will ring directly to the University of Massachusetts Police Department from all school and hospital phones). For business or non emergency situations, students should call 508-856-3296.
Calling 911 from a cell phone in Massachusetts will connect the caller to the regional emergency dispatch center. The call will be re-routed to the appropriate police agency at that time.
Upon request, University of Massachusetts police officers will provide escorts to employees and students to their vehicles after dark. This is a service that is encouraged to be used by our medical students.
The University of Massachusetts Police Department sponsors “R.A.D” an internationally taught self-defense training class specifically designed for women. The police officers who teach this class are certified instructors. To be notified of upcoming classes, send an email to: PoliceDepa@umassmed.edu.
Hospital Codes: The hospital utilizes the PA system for specific incidents that occur within the hospital building. A CODE PINK is the emergency alert and response signal at the hospital for the potential or actual abduction of an infant or child, (patient or visitor). During a Code Pink, it is important that all staff and students assist with the monitoring of hospital/school locations and report any suspicious activity to University Police.
For additional codes and information on response to emergencies that may affect you, please refer to the Medical School Emergency Management Web Site at: http://inside. umassmed.edu/ehs/index.aspx. This site also includes information on how you will be notified of an emergency and how you can update your contact information.
Students will be issued an identification card for access to areas within the school and hospital and should have it visible at all times. It is important to report a lost or stolen card to the Police as well as the Card Access Office at 508-856-5934.
Parking enforcement is carried out by the Parking and Access Control Department. Those who wish to appeal parking tickets can do so through the Office of the Parking Clerk at 508-856-2720. Chapter 20A-1/2 of the Massachusetts General Laws
provides fines for the destruction of parking tickets. In addition, failure to pay parking fines may result in Registry of Motor Vehicle actions which could affect drivers’ licenses and registration renewal.
Motor Vehicle registration/inspection/licenses: For information on owning, registering and operating motor vehicles in the Commonwealth refer to: Massachusetts Registry of Motor Vehicles at http://www.mass.gov/rmv/.
Jeanne Clery Campus Safety Act- The University of Massachusetts Police Department prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. This report is prepared in cooperation with the local law enforcement agencies and UMMS Student Affairs. Copies of the report may be obtained at the UMass Police Department or by calling the department at 508-856-3977. You may access this report on line at: http://www.umassmed.edu/publicsafety/index.aspx.
Jeanne Clery Campus Safety Act- The University of Massachusetts Police Department prepares this report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. This report is prepared in cooperation with the local law enforcement agencies and UMMS Student Affairs. Copies of the report may be obtained at the UMass Police Department or by calling the department at 508-856-3977. You may access this report on line at: http://www.umassmed.edu/publicsafety/index.aspx.
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Student “Gifts”/Conflict of Interest
There are often questions on the part of some students about the “freebies” that are sometimes made available to students from various companies. In 2007 UMass Medical Center adopted strict conflict of interest rules that prohibit doctors and other clinical staff from eating meals paid for by companies; bans all gifts; stops drug companies from giving money directly to individual physicians and departments for education programs; and places a complete ban on doctors joining companies to give talks about products. For additional information please refer to the Conflict of Interest Policy; Human Resources; General Administration Policy #06.05.02.
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Student Groups/Organizations
UMMS has a wide array of opportunities for students to participate in. These opportunities vary and include interest groups, free clinics and educational experiences.
A complete listing of all UMMS student groups/ organizations can be found on the Student Affairs web site at http://umassmed.edu/studentaffairs/studentgroups.aspx.
The Student Body Committee (SBC) is the administrative arm of the student government and oversees all student groups and organizations. See information on the SBC in the Governance section of this handbook.
Process for becoming a recognized student group:
The process for becoming a recognized student group is handled through the Office of Student Affairs and the Student Body Committee.
Obtain a faculty sponsor.
Prepare a brief statement including the following information:
The goals and objectives of the proposed group.
The proposed groups expected target audience.
The approximate number of students in the proposed group.
The name of the faculty sponsor.
Indicate type of funding. (i.e.: outside funding vs. requesting funding through the SBC for groups activities.
3. Forward this statement to the SBC co-presidents and Judy Holewa and Lynn Desforges (OSA).
4. The SBC co-presidents will review each request and respond accordingly.
Student Body Committee Funding Policy
In order to facilitate student activities and events, the Student Body Committee (SBC) shall appropriate its budget according to the following policies:
- Only groups officially recognized by the SBC will be eligible to receive funds.
- Funding will be approved by the SBC President(s) and reported to the SBC Treasurer for record-keeping purposes.
- Funds will be appropriated according to the expected or actual number of students attending the event as indicated on the SBC Funds Request Form (see Item 2 below).
- Funding for a single event does not typically exceed $200, although the final amount will be determined on a case-by-case basis as described in Item 3 above.
- The SBC typically funds one event for a group per semester although exceptions can be discussed with the SBC President(s).
- The SBC strongly encourages groups to approach the appropriate departments for assistance in funding events prior to making requests to the SBC.
- SBC funds cannot be used for purchasing alcohol.
When requesting funds, the following procedure is to be followed:- Apply for group recognition from the SBC by emailing a mission statement and the names of the group leaders and faculty advisor to the SBC President(s), Judy Holewa, and Lynn Desforges.
- No later than one week prior to your event, fill out the SBC Funds Request Form and return it in person or to the mailboxes) of the SBC President(s) who will grant funds according to the policy above and sign it.
- At least three days before your event, return the signed SBC Funds Request Form to Judy Holewa along with the SBC Credit Card Request Form signed by you.
- After making your purchases, promptly return the SBC credit card along with an itemized receipt of your purchases to Judy Holewa.
- Purchases made with the SBC credit card should not be charged Massachusetts state sales tax. In addition, while reimbursement is possible, use of the SBC credit card is preferred. REV: 3/2010
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UMMS does not provide on-campus housing. A bulletin board is located across from the Student Lounge with postings of roommates wanted and rental property listings for the area.
ROOMATES: In an attempt to facilitate incoming medical students with their search for roommates, the Office of Student Affairs will send interested and accepted medical students a link to an editable Google.doc in May of each academic year. This Google.doc will be available through the end of August. There is absolutely no obligation to participate. The link to this
document will only be shared with accepted and current UMMS students.
For access to this link contact: (student.affairs@umassmed.edu or Judy.Holewa@ umassmed.edu).
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Student Lounge
The Student Lounge is located on the First Floor of the Medical School’s Student Wing. The Lounge is a large area designated as a home base for UMass students and residents. It is equipped with comfortable furniture, wide screen TV, DVD player, stereo, ping pong tables, pool table, air hockey table and fooseball table. There are vending machines, refrigerators, microwaves and toasters available for your use 24/7.
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The University of Massachusetts Medical School is not responsible for telephone messages for students. Calls received for students are referred to the Office of Student Affairs. The Office of Student Affairs will attempt to contact the student,
only if the call is considered an emergency.
No student’s home phone number or address will be released through any department to anyone except in case of emergency, and only then at the discretion of the Associate Dean of Student Affairs or the Registrar.
Internal and Paging Response phones are located in Halls/Lobbies/Cafeteria. Pay phones are located on the first floor of the Medical School (near the elevators) for outside calls.
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