Proposed Educational Plan (PEP): Prior to scheduling any Advanced Studies elective students should meet with their mentor to discuss their Proposed Educational Plan (PEP) for Advanced Studies.
The PEP is a vehicle for students and their assigned Learning Communities Mentor to discuss the goals and objectives of the students Advanced Studies education. Section A of the PEP reflects the “ideal” desired schedule. Additional electives that the student may consider should be listed in section B. Only electives on an approved PEP (Section A or B) will be approved by the associate dean of student affairs. Students are encouraged to discuss any elective with their Mentor if questions/concerns arise.
All Advanced Studies Students (AS) must have an approved PEP on file by the deadline published by the Office of Student Affairs.
PEP forms can be found in the right column under UMMS student forms.
Adding and dropping Advanced Studies Courses: Forms for adding and dropping electives are located in the righthand side bar. The school does not restrict the proportion of time spent on ‘intramural/internal’ versus ‘extramural/external’ electives. Instructions on how to schedule Advanced Studies electives.
Additional requirements for rescheduling or withdrawing from Advanced Studies courses can be found in the Student Handbook in Section III, “Attendance, Withdrawal, Rescheduling; Changes or Withdrawing from Electives/Advanced Studies Program.”
Internal Elective: An elective course offered by the University of Massachusetts Medical School or its affiliated hospitals. An array of Advanced Studies courses and their descriptions are posted on the Student Affairs Elective List website.
External Elective: UMMS students are encouraged to apply for Advanced Studies electives at any of the AAMC accredited schools or teaching hospitals. External electives are elective courses given at institutions other than the UMass Medical School or its affiliated hospitals. Student can apply for external elective through the AAMC’s online Visiting Student Application Services (VSAS) or by paper application through the Extramural Electives Compendium (EEC).
- The Visiting Student Application Service (VSAS)is an online AAMC application designed to make it easier for medical students to apply for senior electives at U.S. medical schools and teaching hospitals. Please visit the Host Institution link https://services.aamc.org/20/vsas/public/schools/ for a current list of participating U.S, medical schools and hospitals.
- Extramural Electives Compendium (EEC): If you are not applying to any of the VSAS participating medical schools and/or teaching hospitals, please use the AAMC’s Extramural Electives Compendium (EEC) to search for additional visiting student application information. The online ECC can be found at: http://services.aamc.org/eec/students.
International Electives: For more information on International Electives students should contact thier elective advisor. Additional information can also be found at: http://www.umassmed.edu/oume/international-medical-education/
AS Student Schedules: It is the student’s responsibility to arrange his/her Advanced Studies elective schedule. Students are not automatically approved for electives on their PEP form.
The Office of Student Affairs must have ‘approved’ UMMS elective paperwork on file prior to the start of the elective, in order to add non-EVOS electives to the student’s schedule. Student Affairs maintains elective schedules on a daily basis. Only electives on the student’s schedule receive credit.
It is the student’s responsibility to check his/her online PeopleSoft schedule regularly to insure that an accurate Advanced Studies program is on file. The Student/Faculty Self-Serve portal (PeopleSoft Schedules) can be found on the UMMS intranet website. PeopleSoft log on instructions.
UMass students shall have preference over visiting students from other medical schools in scheduling UMass electives prior to April 1st of each year. After this date, electives for the coming academic year will be open to students from outside the University of Massachusetts Medical School, and elective enrollment will be on a first come, first served basis.
Enrollment Requirements: School policy requires a student take a minimum of eight (8) semesters of enrollment and allows for a maximum of twelve (12) semesters of enrollment in medical student courses to complete the MD Degree.
Students MUST be registered for a minimum of twelve (12) credit hours (12 weeks during clinical years) for that semester by two weeks before the start of the semester and must maintain a minimum enrollment of 12 credit hours during the semester in order to maintain active student status (be eligibility for course credit, malpractice insurance, financial aid, etc.) For additional information see “Matriculating Student Status” and “Number of Years to Complete the MD Degree” in the Student Handbook.
Internal Evaluations: For all electives on a student’s schedule within the UMass system: The Registrar’s Office will automatically send an evaluation form [electronically] to the Elective Coordinator for completion. The evaluation will be emailed midway through the elective.
External Evaluations: For all electives on a students schedule outside the UMass system (External Electives): The Registrar’s Office will email an evaluation form to the student. It is the student’s responsibility to give this Evaluation Form to the elective coordinator for completion.
International Evaluations: For all international electives, students receive an evaluation form electronically from the Office of the Registrar in advance of the elective. It is the responsibility of the student to give the evaluation form to the elective coordinator, and to return the completed evaluation to the UMMS Office of Undergraduate Medical Education upon their return to UMMS.
Additional electives may be taken with or without credit provided that the status is indicated prior to the start of the elective. Students who desire to take an elective for credit will have preference over students desiring the elective for non-credit.
Rev 11-6-12 jmr, Rev 12-5-12, Rev 3-5-13 jmr, Rev 11/4/13 jmr rev. 10/7/14 ld