Required Forms for Review and Approval

1) Routing Form

• A routing form is required with every research proposal or agreement
• Routing forms for new and competing proposals are generated out of PeopleSoft
• The Annual Progress webform is for progress reports on existing projects
• Original signatures of the Principal Investigator, Co-Investigator(s), Department Administrator, and Department Chair(s) must be obtained prior to RFS review
• Indicate use of animals, human subjects, radioactive substances, recombinant DNA, and biohazards if applicable (including docket numbers and approval dates)
• A fully signed copy will be returned to the department after approval.

2) Conflict of Interest Disclosure Summary

• The Conflict of Interest Disclosure Summary Form is a project-specific form required from each University employee designated as key personnel on a project.
• Original forms for each University key person should accompany the completed Routing form for approval.
• If a detailed disclosure is required, the COI should be disclosed at: http://ummhcweb05.umassmemorial.org/coi/ 

• Required for ALL grants and contracts except the following:
• NIH fellowships and modular grants without F&A exclusions
• Proposals that include a detailed budget required by the sponsor (include a copy of the budget for review)
• Proposals that include a detailed budget produced departmentally with the same level of detail as the Worksheet
• The Internal Budget Worksheet automatically converts % effort to Person Month format required for federal grants
• Fringe now calculates on a separate line for ease of use
• F&A section now accommodates number of months at each F&A rate

Reference Documents

• Proposal Information Sheet      Includes institutional identifiers, indirect rates and institutional contacts
• Indirect Cost Rate Agreement   Lists our federally negotiated F&A rates
• JIT Information                        Guidance for submitting Just-in-Time documents to sponsors
• PSAR Form                               Provisional Sponsored Account Request Form - Request for a new
                                                   account number on a grant prior to formal award.

If you have comments or questions regarding this information, please contact:  Grants.Contracts@umassmed.edu.