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The only changes made to schedules will be as the result of the successful submission of a self-designed FCE. Other change requests will be determined on an individual basis.
ADD/DROP DEADLINE: One calendar month previous to start of FE term
A student-designed FCE can occur at any time during the appropriate academic year, dependent on faculty supervisor approval and FCE program administration acceptance. Please cc: the program administration as you plan an FCE to occur outside of the formal FE term schedule.
Students may submit a self-designed proposal at a minimum of 4 weeks before the start of the exercise/course. Because the student may have already been assigned a different course via the enrollment process, s/he must drop the assigned course as soon as their self-designed course is approved.
Faculty sponsors and supervisors may submit a proposal at any time, although we recommend submission occurs in January, prior to the beginning of the next academic year, in time for the initial enrollment period.
For an offsite FCE, we recommend you begin the process 3 or 4 months in advance of the experience term. Offsite FCEs frequently require additional paperwork, such as CORI clearance, and or a letter from the dean. It is the responsibility of the student to request, collect, and submit required paperwork.
Note: It is required that all communication be documented via email, and cc:d to the UMMS faculty sponsor and FCE Program administration.
All FCE evaluation and assessment is managed by UMMS Institutional Research, Evaluation, and Assessment (IREA) via e*Value, a web-based application which allows users to submit evaluations from an active internet connection. For e*Value questions see UMMS eValue FAQs – Educators
|AY2015-2016 Flexible Experiences TERM Calendar|
|Blue highlight indicates adjacent terms|
|FE1 (1a)||June 8, 2015||June 12, 2015|
|FE2 (1b)||July 13, 2015||July 17, 2015|
|FE3 (1c)||July 20, 2015||July 24, 2015|
|FE4 (2a)||September 28, 2015||October 2, 2015|
|FE5 (2b)||October 5, 2015||October 9, 2015|
|FE6 (2c)||November 9, 2015||November 13, 2015|
|FE7 (3a)||February 1, 2016||February 5, 2016|
|FE8 (3b)||March 7, 2016||March 11, 2016|
|Spring Break||March 14, 2016||March 18, 2016|
|FE9 (3c)||March 21, 2016||March 25, 2016|
The nine (9) flexible experience (FE) terms are “hard-scheduled” to be aligned with the clerkship rotations, such that there is one FE “attached” to each of the nine clerkship blocks (see “calendar” below); unless otherwise pre-arranged, FE dates are not flexible. Students’ four FE terms are assigned according to their CCE block assignments, specifically aligned with the two medicine and two surgery rotations. The FE schedule is only as “flexible” as the student’s clerkship schedule can be; that is, if a student changes/swaps his/her clerkship rotations, the FE term(s) “travels” with the rotation.
For example, the CCE assignment: Block 1: FC, PE, PS; Block 2: SU, OB, SU; Block 3: ME, ME, NU, assigns the FE terms: FE4, FE6, FE7, FE8.
[for the sake of the example] let’s say one swaps Blocks 1 & 2 such that: Block 1: SU, OB, SU; Block 2: FC, PE, PS; Block 3: ME, ME, NU --> the FE term assignment becomes FE1, FE3, FE7, FE8
Having “said” all of the above… While it does take planning, it is certainly possible to schedule a self-designed FCE during the winter & spring breaks in lieu of assigned FE terms.
Block: FE Calendar AY2014-2015
Block 1A: FE1 6.9.2014 - 6.13.2014
Block 1B: FE2 6.16.2014 - 6.20.2014
Block 1C: FE3 7.21.2014 - 7.25.2014
Block 2A: FE4 9.29.2014 - 10.3.2014
Block 2B: FE5 10.6.2014 - 10.10.2014
Block 2C: FE6 12.8.2014 - 12.12.2014
Block 3A: FE7 2.2.2015 - 2.6.2015
Block 3B: FE8 3.9.2015 - 3.13.2015
Block 3C: FE9 3.23.2015 - 3.27.2015
FE-spring break 3.16.2015 - 3.20.2015
Use the Capstone self-designed FCE to develop a unique experience that will specifically inform your Capstone project. You may or may not decide to ask your Capstone project advisor to be your FCE supervisor; you may want to gain experience in a department that does not naturally “fit” into your project plan; or you may want to work with another professional who has expertise in your topic. The Capstone FCE must not serve simply as “more time” to work on your project (e.g., extra digging in the library); it must be a distinct, independent piece that informs your project. You may design up to two distinct Capstone FCEs.
Contact the FCE program administration immediately via UMMSFCEProgram@umassmed.edu
Please refer to Day-One Instructions on the FCE handout to ensure that you report to right place at the right time Contact the FCE supervisor at least one week prior to the FCE start date to introduce yourself Contact the FCE administration as soon as possible if you have any problems contacting the FCE supervisor please contact the supervisor and the FCE administration if you are unable to show up for the first day of the FCE
As working significant numbers of hours continuously has been shown to contribute to reduction in performance and increased incidence of significant errors in work, the clinical faculty of the University of Massachusetts Medical School require the following: In order to allow medical students to perform maximally—to effectively assist in the clinical care of patients and to learn from their patients, clinical medical students will be expected to follow ACGME intern clinical work hour restrictions. [Approved by CDC October 2010, implementation July 1, 2011]
FCEs are not graded, per se. However faculty sponsors are required to complete an assessment of each student's performance, including the recommendation that the student receives (or does not receive) credit. All student assessment and program & FCE evaluation will be done via e*Value at the end of each FE term. (see Evaluation & Assessment above)
A healthcare professional who directly supervises and evaluates your FCE experience is designated as your FCE supervisor. Every FCE also requires a UMMS faculty member to be named as a sponsor. For most FCEs offered within UMMS, the FCE sponsor and supervisor are the same person. However, if your FCE supervisor does not hold a faculty position, you will also be assigned a faculty sponsor to oversee the FCE experience. For self-designed FCEs outside UMMS, it is the student's responsibility to identify a UMMS faculty member as the FCE sponsor.
Students may work with a doctor (or other approved healthcare professional) outside the medical school as long as a UMMS faculty sponsor who can and will vouch for the experience is named, and there is a clear objective and brief description of what the student will do. The outside supervisor will receive the program evaluation. If the student has problems finding a faculty sponsor, Dr. Malkani will sponsor the FCE if FCE details are provided, and there is assurance from the outside professional that they are willing to do a week-long experience with the student.
Note: please identify UMMS faculty sponsors on the proposal form, including affiliation(s) of non-UMMS supervisor.
This is a credit or no-credit experience and we anticipate that failure to earn a credit grade in the FCE will be a rare occurrence as these are student driven electives. The final decision on whether remediation by the student is needed for this elective lies with the faculty mentor or sponsor. Remediation will have to be done before graduation, either in the same elective, or if this is not possible, in a different FCE elective. If a serious professional issue is identified during the FCE elective, they may be included in the MSPE. All individual failures will be reviewed by the program director. Absences due to illness will be reviewed by the faculty sponsor and any decision for remediation will be taken in consultation with the program director.
Yes, with approval from the course leader of the course in need of remediation Remediation may require a specially designed FCE
Select FC381 Student Design as if it’s a regular FCE (select your preferred Time Frame). Don't forget to submit your proposal via the FCE Program website.
Select FC369 Dominican Republic as if it’s a regular FCE (select Time Frame FE-SB for spring break). If you really want to go, and know that you can, make the DR trip your first preferred.
You may also select the DR trip as a 5th FCE. Add that request via the comment box at the end of the selection process, so we can add it by hand before all the enrollment information goes to the registrar’s office.
re: using spring break in lieu of an assigned FE... FE-SB (spring break) is specifically available for FCEs 381 Self-Designed, Capstone Self-Designed, and 369 Dominican Republic trip. Students may request of FCE supervisors that a "special section" be offered during FE-SB, in which case the student is allowed to drop one assigned FE term.
Yes. The one thing EVOS can do on its own is assign you to the appropriate blocks. In fact, selecting “any time frame” allows EVOS to work at its most efficient level because it knows your block assignments.
Yes. In fact, unless you are absolutely sure that you will be able to plan a self-designed FCE, the best strategy is to select pre-designed FCEs at this time.