Process for Faculty Appointment

 Appointment Process

Process for appointing new faculty in the School of Medicine (SoM); in the Graduate School of Nursing (GSN) the candidate's basic file is reviewed by the school PAC.

The initial appointment to the UMMS faculty is temporary and must be formally approved within 12 months from the date of appointment for non-clinical faculty or within 6 months from the date of appointment for faculty employed by the clinical system (UMass Memorial HealthCare). Newly appointed faculty will be expected to provide the following information to their department (in the School of Medicine) or to the Graduate School of Nursing:

  • a current Curriculum Vitae: see here for information on preparing an effective CV.
  • a list of potential Referees:  see here for guidelines on reference letters.

The steps involved in the approval process in the SoMare as follows (see flowchart above):

  1. The candidate provides department with CV and a list of referees; this list will be reviewed by the department chair.
  2. The department solicits reference letters, which are added to the candidate's file.
  3. The candidate's file is reviewed by the Departmental Personnel Action Committee (DPAC), which submits a letter of review to the department chair; the DPAC letter is added to the candidate's file.
  4. The department chair writes a letter of evaluation, which is added to the candidate's file.
  5. These materials are reviewed by the Office of Faculty Affairs for completeness.
  6. The school Personnel Action Committee (PAC) reviews the candidate's appointment and submits a recommendation for approval by the Executive Council and Dean.

The steps involved in the approval process in the GSN are as follows:

  1. The candidate provides the school with CV and a list of referees; this list will be reviewed by the Associate Dean for Academic Affairs.
  2. The school solicits reference letters, which are added to the candidate's file.
  3. The school requests the appropriate, original transcripts and copies of any current certifications.
  4. These materials are reviewed by the Office of Faculty Affairs for completeness.
  5. The GSN Personnel Action Committee (PAC) reviews the package and submits a recommendation for approval by the Executive Council and Dean.