Article 1. Authority, Duration, Definitions

Section 1.1 Authority
Section 1.2 Amendment
Section 1.3 Application
Section 1.4 Title Choice Option
Section 1.5 Definitions

Section 1.1 Authority. These academic personnel policies and procedural standards of the University of Massachusetts Medical School are promulgated by the Trustees of the University of Massachusetts under the authority of Massachusetts General Laws, Chapter 75, and supersede the University-wide Academic Personnel Policy document (T76-081) as well as previous University of Massachusetts Medical School Academic Personnel Policy documents (T80-011B, T80-011 and T95-022). These policies also replace documents that were originally approved as separate policies by the Board of Trustees (T00-045, the policy relating to periodic multiyear review of tenured faculty; T99-049, the policy relating to dismissal of a tenured faculty member; and T02-033, the policy defining tenure guarantees at the Worcester campus. The present personnel policies shall remain in effect until amended, modified, or revoked by action of the Trustees, the right to do which is hereby reserved.

Section 1.2 Amendment. Amendments and modifications to these academic personnel policies may be recommended by the appropriate University of Massachusetts Medical School faculty governance bodies prior to submission to the Trustees.

Section 1.3 Application. Unless otherwise specified herein, these academic personnel policies and procedural standards shall apply to the following personnel actions: appointments, reappointments, promotions, transfer between and within tracks, alterations of the tenure decision year, the award of tenure, sabbatical leaves, and terminations. These are the only standards and criteria which shall apply to all departmental or school recommendations and subsequent reviews and decisions initiated after the date of this document.

Section 1.4 Title Choice Option. Faculty members holding titles awarded before the inception of this system may elect to retain those titles or may adopt the present system at any time. However, all future personnel actions shall be in accordance with the system described herein.

Section 1.5 Definitions. Words and phrases shall be construed according to the common and approved usage of the language, but technical words and phrases and such others as have acquired a peculiar and appropriate meaning shall be construed and understood according to such meaning. Words imparting the singular number may be extended and be applied to several persons or things, and words imparting the plural number may include the singular. As used in these policies and procedural standards, the following terms shall have the meaning herein given unless otherwise expressly provided:

Academic activities - those activities performed as a faculty member in one or more of the three missions of the University of Massachusetts Medical School, e.g. research/scholarly activity, education and service. Such activities include:

  1. Research: performance of investigator-initiated or collaborative research; publication(s) in peer-reviewed journals; invited presentations at national and international meetings; publication of reviews, books and book chapters; gathering of data; funded grants and contracts; and the submission of grants.
  2. Education: provision of formal lectures, seminars, student conferences or one-on-one teaching of students at various levels, development of new curricula and/or development of educational policies.
  3. Service: performance of administrative duties for the Medical School or the Department, including membership on University committees, service as committee chairman or other officer, oversight of research cores and other specified administrative responsibilities, as well as service as members of study sections, editorial boards, professional organizations, and as journal referees.

Academic position - a position as a Lecturer, Instructor, Affiliate, Senior Affiliate, Assistant Professor, Associate Professor, or Professor and all positions of like title, bearing specific modifiers such as of “Clinical”, “Research”, “Adjunct”, “Emeritus” and “Visiting”.

Academically-salaried faculty member - a faculty member whose primary employer is the University of Massachusetts Medical School, UMass Memorial Health Care, Inc. (UMMHC)or a University-approved foundation and whose primary responsibilities are those associated with an appointment in an academic position as a member of the faculty.

Basic file - the compilation of all relevant material related to the individual under consideration for a personnel action, and all recommendations based thereon necessary for a decision. The basic file shall include, as a minimum, the following components of the faculty member's complete personnel action file.

  1. A curriculum vitae, updated within 90 days prior to submission to the Dean. This shall include a bibliography and a summary of educational, service, and patient care (if relevant) activities.
  2. Letters of recommendation from:
    1. The primary appointing Chair of the academic department (in schools with departments) and any other academic departments in which the faculty member is to be jointly appointed or promoted;
    2. The Departmental Personnel Action Committee, for all appointments at or above the Assistant Professor level;
    3. Division or Service Chiefs, where applicable;
    4. Internal (University of Massachusetts Medical School faculty, as described herein) and external letters of recommendation from peers and others as appropriate.
  3. Evaluations of performance or promise in educational activities.

Clinical Care - activities including, but not limited to, providing high quality, state of the art patient care in an appropriate setting, which is recognized as such by peers; expanding the horizons of clinical care by developing new diagnostic or therapeutic methods; establishing new clinical services.

Credit toward tenure - the amount of time in yearly segments credited toward a Tenure Track faculty member's tenure decision year.

Education - activities which include, but are not limited to, participation in organization, delivery and evaluation of teaching programs to medical, graduate, allied health students, nursing students, interns, residents and post doctoral fellows, whether in the classroom, clinical areas, or at the laboratory bench.

Faculty - the departmental, school, or campus group exercising primary responsibility in academic matters and in matters of faculty status, the membership of which shall include all faculty members.

Faculty member - any full or part time person who holds an academic position, and thus serves as a member of the faculty of the University of Massachusetts Medical School.

Personnel actions - those administrative actions relating to the status of faculty members with respect to academic positions, as described in Section 1.3.

Primary responsibility - as defined in Trustee Document T73-098, is the capacity to initiate recommendations, after appropriate consultation, which will be overruled only by written reasons stated in detail. Faculty primary responsibility is the capacity of the faculty to initiate recommendations in academic matters and in matters of faculty status.

Probationary period - the period between a faculty member's initial appointment in the Tenure Track (Article 6) and the end of the formal tenure decision process. (This shall normally be no more than 8 years from an initial appointment as Assistant Professor.)

“Professionally-salaried faculty member” - a full or part-time employee of the University of Massachusetts Medical School or UMMHC, including faculty hired as Lecturers through Commonwealth Medicine, who has been granted an academic title based on his/her contributions to the academic programs but whose salary is not based on these academic contributions. Included in this category are certain professional staff and administrators, as well as interns, residents, physicians, nurses and other contract employees.

Research, creative or scholarly activity - activities which may result in, but are not limited to, publication of both original peer-reviewed research and material which may not have been peer-reviewed prior to publication, such as review articles, case reports, book chapters, book reviews and editorials, as well as activities that result in patents. Educational materials such as course syllabi, problem based learning programs, videotapes of educational materials, computer software, and evaluation instruments also qualify if favorably reviewed and incorporated into the curriculum of the school or those of other schools.

School - the School of Medicine, the Graduate School of Nursing, the Graduate School of Biomedical Sciences, or any other school of the University of Massachusetts Medical School, unless otherwise noted.

Service - activities which may include, but are not limited to, serving as member or officer of committees or other decision-making bodies, or administration of entities, e.g. programs, divisions, sections, at the department, school, campus or University levels, and comparable professionally-related service in broader communities, such as government advisory bodies, or professional, scientific or educational organizations.

Significant proportion of professional time – a degree of contribution to academic activities that warrants appointment to the faculty in one of the titles available in the Non-Tenure Track or the Tenure Track and that requires 10% or more of the individual’s professional time. Examples include, but are not limited to, ongoing classroom lecturing or small group facilitation, frequent ward or consult attending, frequent precepting, advising and mentoring of students or trainees, leadership role in academic programs, research training and collaboration, active service on University of Massachusetts Medical School committees.

Small proportion of professional time – a degree of contribution to academic activities that warrants appointment to the faculty as Affiliate or Lecturer and that requires less than 10% of the individual’s professional time. Examples include, but are not limited to, infrequent classroom lecturing, occasional ward or consult attending, occasional presentation of house conference/lecturing, occasional ward or consult attending, occasional presentation of in-house conference/lecture, infrequent mentoring or training of students or trainees, infrequent service on committees.

Tenure - the right of a faculty member to continuous employment in an academic position, subject to dismissal or suspension only for just cause.

Tenure decision year - the academic year during which a Tenure Track faculty member has mandatory consideration for tenure.

UMMS - the University of Massachusetts Medical School.

UMMHC - U Mass Memorial Health Care, Inc., the clinical partner of the medical school.

University-salaried faculty member – an academically-salaried or professionally- salaried faculty member employed primarily by the University of Massachusetts Medical School who holds an academic position and contributes to the academic programs of the Medical School.

UMMHC-salaried faculty member – a faculty member who holds an academic position and contributes to the academic programs of the University of Massachusetts Medical School but whose primary employment is through U Mass Memorial Health Care.

Voluntary faculty member - a faculty member who is not employed by UMMS or by UMMHC but who contributes a portion of his/her professional time to the academic programs of the Medical School. Such individuals may include full or part-time members of the medical, nursing or other professional staff at affiliated hospitals or other health care facilities; physicians and other health professionals in private practice; scientists based at affiliated research institutions; and members of the adjunct faculty.